Preparations for summer camp 2023 are underway and to help you get started, we’ve created an essential guide and checklist to get you on your way to preparing your summer camp for a fantastic season.

As North America’s largest group purchasing organization, Foodbuy is your procurement partner for all the food and non-food items your camp needs. Foodbuy saves you money, streamlines your procurement and manages your suppliers.

If you have any questions or need support, please reach out to Rita at [email protected] or Patrick at [email protected] who would be happy to set you up for success.

Good luck, and here’s to a summer filled with fun, adventure, and lifelong memories!

  1. Review camp policies/procedures: Before campers arrive, review and update your camp’s policies and procedures. This includes safety guidelines, emergency response plans, and any changes to the camp’s rules or activities. Make sure all staff are trained on and are familiar with these updates and are prepared to enforce them throughout the season.
  2. Train and prepare your staff: Having well-trained staff is critical to ensuring a safe and enjoyable experience for campers. Hold training sessions to go over important skills, like first aid and CPR, how to manage conflict and work with children of different ages and abilities. Make sure your staff understands their roles and responsibilities. Encourage open lines of communication throughout the season.
  3. Inspect facilities and equipment: Before campers arrive, inspect your facilities and equipment to ensure they’re in good working order. This includes checking for any damage or wear and tear, cleaning and sanitizing surfaces. Make sure all equipment, from the pool and sports gear to the kitchen appliances and arts and crafts supplies, are properly stocked, stored and easily accessible.
  4. Plan activities and schedules: A well-planned schedule is key to keeping campers engaged and
    entertained all season long. Start by mapping out daily, weekly, and special event schedules, and make sure activities are appropriate for the age and skill level of the campers. Provide a variety of
    activities that cater to different interests.
  5. Plan your camp menus: Providing healthy, delicious, and accommodating meals for all campers
    is a crucial success factor for camp participants. Several factors must be considered during the menu planning to ensure a positive dining experience for everyone involved including; nutrition,
    allergies, taste, variety, labour and budget.
  6. Communicate with parents/guardians: Keeping parents and guardians informed is an essential part of running a successful summer camp. Send out welcome packets with detailed information about your camp’s policies, activities, schedules and menus. Encourage parents to reach out with any questions or concerns and provide regular updates throughout the season. Maintaining open communication will help to build trust and ensure a smooth experience for both campers and their families.
  7. Stock up on supplies: Conduct a thorough inventory of all the supplies you’ll need this season, from first aid kits and sunscreen to craft materials, sports equipment and pantry items. Be sure to place orders well in advance to ensure your camp is fully stocked and ready to go on opening day.
  8. Create a welcoming atmosphere: Welcome campers with open arms. Set up an inviting check-in area, post clear signage to help campers navigate the campgrounds, and create cozy, comfortable spaces for campers to unwind and relax during their downtime.

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